SEPTEMBER 2009 NEWSLETTER

IT’S RENEWAL TIME AGAIN! (UCR and Mileage Permits)

Enclosed are the most important documents that we will send you all year!!  We know it seems early to be thinking about 2010 renewals, but some of your applications must be submitted by the end of September.  Your IRP renewals are completed separately – this is for UCR and mileage permits only; so, even if you have already renewed your IRP, this form still needs to be completed for UCR and other state permits.  Please take five minutes to complete the turquoise renewal form, and return it to our office by September 25^th.  A ton of paperwork must be processed in this office from the information that you supply to us on this renewal form. 

In order for us to complete your renewal application in a timely manner, you MUST provide us with a tractor and trailer list or list your tractor(s) and trailer(s) on the renewal form.  Do not assume that we know what tractors and trailers you are using.  Many changes are made during the year and supplying a state agency with the wrong data will hold up your 2010 renewals.  This is our way of double-checking our records to make sure our files are accurate and agree with the information that you supply.

It is extremely important that the enclosed turquoise renewal form be completed, signed, dated, and returned to our office no later than September 25, 2008.

Once we receive your renewal form, we will work up an invoice and bill you for the necessary credentials.  We will begin ordering your credentials when your payment of this invoice is received in our office.

NEW MEXICO TAXATION & REVENUE

As of July 1, a new law in New Mexico imposes significant new penalties on any carrier who underreports actual miles traveled in New Mexico or reports less than the actual gross vehicle weight.  This bill applies to all reports that are due after July 1, 2009.

Idling for more than 5 minutes is prohibited within California’s borders.  Fines start at $300 and can be as much as $1,000 per day.  Violators may also face criminal charges.

With the passage of Assembly Bill (AB) 372, effective July 1, 2009, carriers defined as commercial with a combined gross vehicle weight rating of 10,001 pounds or greater, and are base plated, must obtain a 24-hour temporary registration trip permit prior to traveling in or through Nevada.  Vehicles may no longer travel into Nevada to the first available vendor to purchase trip permits.

AB372 also contains provisions for administrative fines, which shall be imposed, in addition to any applicable criminal penalties, if a vehicle or combination of vehicles is determined to weigh greater than its registered weight.

If a vehicle is cited, it must be re-registered at its maximum weight, as specified by the vehicle’s manufacturer. Subsequently, the account will be referred to the Motor Carrier Division’s Audit Team for the assessment of an appropriate administrative fine.

The administrative fines are as follows: 1st offense, $500; 2nd offense, $1,000; 3rd offense, $1,500; and 4th or subsequent offense, $2,500.

IRP OCTOBER 2009 – SEPTEMBER 2010 RENEWALS

Fleet IRP renewals will need to be processed with ADOT for those that expire on September 30, 2009.  If your apportioned plates expire in September, you should have already returned your yellow renewal sheet to TCS.  If your registration expires in September and you have not received a yellow renewal sheet, please contact Myriam or Elaine in our office and they will fax, e-mail, or mail one to you.  You may also print one from the forms page of our website (www.TCSPhoenix. com).  It is very important that your renewal request be processed and submitted to ADOT as soon as possible.  ADOT WILL NOT EXTEND ANY GRACE PERIOD.  All Apportioned plates that expire on September 30, 2009 WILL expire on that day.

If you have any questions on your renewal, please contact Myriam or Elaine in our office.

Please submit proof of insurance to TCS with a current certificate of insurance for your vehicle(s) registration.  MVD requires TCS to retain the certificate for file purposes.  Also, proof of payment of the Heavy Vehicle Use Tax (HVUT or 2290 tax) is required in order for TCS to issue any registration credentials on vehicles over 54,999 GVW.

NOTE

If you submit your renewal sheet to TCS for processing and then choose not to renew, TCS’s service fees will be assessed for processing the renewal and reversing ADOT’s invoice.

SPECIAL NOTE ON REGISTRATIONS

ADOT requires the IRP renewal process to include US DOT and IFTA compliance.  IRP will request US DOT updates and assess a $25.00 service fee if the US DOT data is not correlating to the Arizona data.  A change to the US DOT may include updating your federal identification number, name, and/or address changes.

TCS PAYMENT OPTIONS

Due to changes in banking practices, our availability to funds deposited is limited.  As we cannot issue payment checks to ADOT or any other agency until the funds are available to us by our bank, there will sometimes be a waiting period for your credentials, depending on your chosen method of payment to TCS.  See our website for a guide to any waiting period you may incur between your payment to TCS and the processing of your credentials.  This schedule is subject to change as banking practices are adjusted.

• Monday  - Thursday:  8:00 to 5:00

• Friday -  8:00 to noon