NOVEMBER 2011 NEWSLETTER
If TCS is processing your 2012 IFTA renewal, we MUST have your IFTA renewal payment, signed ADOT Power of Attorney, and signed Record Keeping Agreement in our office immediately. The ADOT deadline for submitting renewals was October 31, 2011. Arizona MVD will not guarantee receipt of your IFTA license by year end on applications received at ADOT after the October 31st deadline. There is no grace period after December 31, 2011. If you are not going to have TCS process your 2012 IFTA renewal, please contact our office.
2012 UCR AND MILEAGE PERMIT RENEWALS
If
we have not yet received your turquoise renewal form and we did your renewal
last year, then there should be a new form enclosed with this newsletter.
You can also print a form from the forms page of our website at
www.tcsphoenix.com. Please send it in as soon as possible so we can prepare
your UCR. Your IRP renewals are
completed separately – this is for UCR and mileage permits only; so, even if
you have already renewed your IRP, this form still needs to be completed for
UCR, and other state permits. There is no need to send
money at this time, so please take five minutes, complete the turquoise
renewal form, and return it to our office as soon as possible. A ton of
paperwork must be processed in this office from the information that you
supply to us on this renewal form.
In order for us to complete your renewal application in a timely manner, you MUST provide us with a tractor and trailer list or list your tractor(s) and trailer(s) on the renewal form. Do not assume that we know what tractors and trailers you are using. Many changes are made during the year and supplying a state agency with the wrong data will hold up your 2012 renewals as well as incurring unnecessary fees.
Also, please make sure that all renewal applications from other states are sent to our office for completion. Some states will not send forms to an agency, only to your home/office address.NEW MEXICO PERMITS
IRP JAN 2012 - DEC 2012 RENEWALS
It is now past the October 1 deadline to turn in your pink renewal forms for December 2012 IRP renewals. If you have not yet completed and returned this to us, a new one should be enclosed with this newsletter. If your registration expires in December and you have not received a pink renewal sheet, please contact Myriam or Elaine in our office and they will fax or mail one to you. You may also print one off our website. If your registration expires on 12/31 and your company has not processed a renewal request to TCS, or directly to ADOT, then chances of receiving your 2012 registration by the expiration date diminish each day. Please do not assume that TCS has automatically processed your renewal. TCS can process renewals only for companies that have replied. ADOT processes renewals as they are submitted in date order. Walk in renewals will not be processed by ADOT while you wait. There is no grace period on your registration cards or tags. If they expire on December 31, 2011, your 2012 credentials must be in your possession by January 1, 2012.
Anyone who deleted a vehicle on your 2012 renewal form must remember to turn in license plates for the deleted unit(s) to us. It is your responsibility to turn in plates on all deleted vehicles. ADOT will charge a one-quarter fee on any plate turned in after January 6, 2012. You may return your plate(s) to us or turn them in at the state. Be sure to get a receipt from ADOT if you turn them in yourself.If you do not want TCS to do your IRP renewal, give us a call and we will send ADOT’s IRP renewal printout to you.
Renewals that are paid earlier than December will be processed and mailed the first week of December. This early process will still require customers to carry their 2011 credentials until 12/31/11.
INSURANCE: Please submit proof of insurance to TCS with a current certificate of insurance for your vehicle(s) registration. MVD requires TCS to retain the certificate for file purposes.
REMINDER: IRP’s processing time is a minimum of 3 days and that time significantly increases as we get closer to the expiration date.
NOTE: If you submit your renewal sheet to TCS for processing and then choose not to renew, TCS’s service fees will be assessed for processing the renewal and reversing ADOT’s invoice.
TCS PAYMENT OPTIONS
Due
to changes in banking practices, our availability to funds deposited is
limited. As we cannot issue payment checks to ADOT or any other agency
until the funds are available to us by our bank, there will sometimes be a
waiting period for your credentials, depending on your chosen method of
payment to TCS. See our website for a
guide to any waiting period you may
incur between your payment to TCS and the processing of your credentials.
This schedule is subject to change as banking practices are adjusted.
2290 TAX (HVUT)
The Federal Highway Use Tax (Form 2290) is normally due and must be filed and paid no later than August 31, 2011; however, in July, the IRS changed the due date for form 2290.
The IRS issued a notice advising truckers and other owners of heavy highway vehicles that the due date for their next federal highway use tax return (form 2290) has been changed from August 31, 2011 to November 30, 2011. This extension is designed to alleviate any confusion and possible multiple filings that could result if Congress reinstates or modifies the highway use tax after September 30, 2011, when it is scheduled to expire. The November 30 filing deadline for form 2290 for the tax period that began on July 1, 2011 applies to vehicles used during July, as well as those first used during August or September. Returns should not be filed and payments should not be made prior to November 1st.If you have already paid TCS to process your 2290 tax form, we have already begun processing and will mail out your receipt as it is received from the IRS. If you have not yet paid us but have been invoiced and still want us to do this for you, please have your payment in our office as soon as possible.
The IRS no longer mails a tax form to be used when filing your 2290 so do NOT consider yourself exempt from reporting because you did not receive one. Every power unit that exceeds a GVW (registered) of 54999# must be reported. The IRS accepts payment through the mail, by hand delivery, or electronically. There is a link to the Federal Form 2290 on the forms page of our website. Remember, a copy of the 2011/2012 stamped 2290 paid receipt with the VIN # will be required when processing any registrations after November 30, 2011.
If you are already set up for TCS to process this for you, you should have already received your invoice. If you are not already set up for TCS to process for you and would like to be, or did not receive your invoice, please contact Myriam or Elaine in our office.
THANKSGIVING HOLIDAY
TCS will be closed at noon on Wednesday November 23rd and all day both Thursday November 24th and Friday November 25th. We hope you have a safe and happy holiday.
Happy Thanksgiving
-
Monday - Thursday: 8:00 to 5:00
- Friday - 8:00 to noon