MAY 2011 NEWSLETTER
TCS
is now set up to 
IRS Form 2290. This will mean a small
increase in our 2290 service fees but will allow TCS the safest, fastest
and most efficient way to submit your 2290.
IRP JULY 2011 - JUNE 2012 RENEWALS
It
is now past the April 15th deadline to turn in your purple
renewal form for June 2012 IRP renewals. If you have not yet completed
and returned this to us, a new one should be enclosed with this
newsletter. If your registration expires in June and you have not
received a purple renewal sheet, please contact Myriam or Elaine in our
office and they will fax or mail one to you. You may also print one off
the forms page of our website. Please do not assume that TCS has
automatically processed your renewal. TCS can process renewals only for
companies that have replied. There is no grace period on your
registration cards or tags. If they expire on June 30, 2011, your 2012
credentials must be in your possession by July 1, 2011.
If you do not want TCS to do your IRP renewal, give us a call and we will send ADOT’s IRP renewal printout to you.
Renewals that are paid earlier than June will be processed and mailed the first week of June. This early process will still require customers to carry their 2011 credentials until 6/30/11.
SPECIAL NOTE ON REGISTRATIONS: Additional fees may be due to obtain ADOT’s authorization to release credentials.
INSURANCE: Please submit a current certificate of insurance for your vehicle(s) registration to TCS. MVD requires TCS to retain the certificate for file purposes.REMINDER: IRP’s processing time is a minimum of three days. As we get closer to the expiration date, processing time increases significantly.
PAYMENT REMINDER: As per TCS Policy, any payment over $1,000.00 must be in the form of a cashier’s check, certified funds, or wire transfer. As banks do not make funds available immediately, we cannot order or issue any credentials on any payment over $1,000.00 made by a company check for 10 working days after receipt. We regret this inconvenience but we cannot proceed with the work until the funds are available. An alternative to the ten-day hold would be to remit by cashier’s check or wire transfer. If you have any questions, please call our office.
NOTE: If you submit your renewal sheet to TCS for processing and then choose not to renew, TCS’s service fees will be assessed for processing the renewal and reversing ADOT’s invoice.
2290 TAX (HVUT)
Reminder:
Reminder: If you have bought a new truck over 55,000 GVW, you must file and pay your 2290 tax by the end of the month following the date of the purchase. EXAMPLE: You purchased a new truck over 55,000 GVW on April 15. The 2290 tax is due before May 31.
ADOT Reminder
Every Arizona licensed IFTA carrier must prepare and submit a quarterly Arizona IFTA Tax Report. The quarterly reports must reflect miles and gallons for all IFTA jurisdictions traveled. It is the taxpayer’s responsibility to comply with the IFTA Agreements and make sure all reports are filed.
NOTE: ADOT has a policy concerning quarterly IFTA tax reports: Any reports not filed or paid late during the year could result in ADOT requiring you to post a bond in order for you to receive additional IFTA stickers, your next IFTA license, or even to register another truck.
If you have a bond with ADOT and you are late paying your IFTA taxes, you will have to attend a hearing to justify why you should be able to keep your IFTA. If you do not attend the hearing, ADOT will revoke your IFTA license for 6 months.
ARIZONA IFTA BONDS
If you have paid for an Arizona IFTA bond for 3 consecutive years, and you have filed your quarterly IFTA reports on time, you may not need to renew the bond. You will need to write a letter to ADOT requesting to be released from the bond requirement. If you are not sure how long you have been renewing, give us a call and we can check with ADOT for you. Neither ADOT nor the bonding company will notify you that you have paid for 3 years and may not need to renew your bond.
Reminder, an additional charge will be imposed upon customers turning in trip sheets late. For example, this last quarter, we had a high percentage of people turning in January, February, and March trip sheets into our office for processing the last two weeks of April. Although we only guarantee anything turned in by the 10th will be completed on time, our fuel tax preparers take the extra effort to process as many as they possibly can by the due date.
Turning in trip sheets late severely increases the processing time as the workload is tripled at the last minute. We ask that trip sheets be turned into our office no later than the 10th of each month for the previous month. (January trip sheets should be in our office by February 10th, February trip sheets should be in our office by March 10th, etc.). Trip sheets turned in late will incur an additional processing fee.
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Monday - Thursday: 8:00 to 5:00
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Friday - 8:00 to noon
