JUNE 2011 NEWSLETTER
TCS is now set up to e-file IRS Form 2290. This will mean a small increase in our 2290 service fees but will allow TCS the safest, fastest and most efficient way to submit your 2290.
IRP JULY 2010 - JUNE 2011 RENEWALS
June
2012 IRP license/tag fees are due at ADOT by June 30th. We would like
all payments in our office no later than Monday June 13th to
give us time to process the necessary paperwork and get it to the state
on time. Payments paid to ADOT after June 30th are subject to an $8.00
penalty per unit per month. It is very important that your renewal
request be processed and submitted to ADOT as soon as possible as
ADOT WILL NOT EXTEND A GRACE PERIOD. All apportioned plates
that expire on June 30, 2011 WILL expire on that day.
SPECIAL NOTE: ADOT will not process late walk-in renewals until after the June 30th expiration date. Any June renewal requests received in our office after Friday, June 3rd will most likely not be processed until after your expiration date and there will be an additional service fee to expedite your registration. If your apportioned plates expire in June and you have not yet sent us your purple renewal sheet, please send it to us as soon as possible to avoid future complications. If you need one, please contact Myriam or Elaine in our office, or print one from the forms page of our website.
Payments made to TCS in the final week of expiration have limited processing times and may result in your credentials being issued AFTER the expiration date. As we get closer to the expiration date, processing time increases significantly.
SPECIAL NOTE ON REGISTRATIONS: Additional fees may be due to obtain ADOT’s authorization to release credentials.INSURANCE & 2290: Please submit proof of insurance to TCS with a current certificate of insurance for your vehicle(s) registration. MVD requires TCS to retain the certificate for file purposes. Also, proof of payment of the Heavy Vehicle Use Tax (HVUT or 2290 tax) is required in order for TCS to issue any registration credentials on vehicles over 55,000 GVW.
REMINDER: IRP’s processing time is a minimum of three days. As we get closer to the expiration date, processing time increases significantly.
PAYMENT REMINDER
As
per TCS Policy, any payment over $1,000.00 must be in the form of a cashiers
check, certified funds, or wire transfer. As banks do not make funds
available immediately, we cannot order or issue any credentials on any
payment over $1,000.00 made by a company check for 10 working days after
receipt. We regret this inconvenience but we cannot proceed with the work
until the funds are available. An alternative to the ten-day hold would be
to remit by cashiers check or wire transfer. If you have any questions,
please call our office.
2290 TAX
Reminder: If you have bought a NEW truck over 55,000 GVW, you must file and pay your 2290 tax by the end of the month following the date of the purchase. EXAMPLE: You purchased a new truck over 55,000 GVW on May 15. The 2290 tax is due before June 30.
ADOT Reminder
Every Arizona licensed IFTA carrier must prepare and submit a quarterly Arizona IFTA Tax Report. The quarterly reports must reflect miles and gallons for all IFTA jurisdictions traveled. It is the taxpayer’s responsibility to comply with the IFTA Agreements and make sure all reports are filed.
NOTE: ADOT has a policy concerning quarterly IFTA tax reports: Any reports not filed or paid late during the year could result in ADOT requiring you to post a bond in order for you to receive additional IFTA stickers, your next IFTA license, or even to register another truck.
If you have a bond with ADOT and you are late paying your IFTA taxes, you will have to attend a hearing to justify why you should be able to keep your IFTA. If you do not attend the hearing, ADOT will revoke your IFTA license for 6 months.ARIZONA IFTA BONDS
2nd QUARTER FUEL TAXES
Please Please Please try to turn your trip sheets in monthly (by the 5th of the following month if possible). We still have many customers who have not yet turned in April trip sheets. Reminder: TCS charges a late fee for trip sheets not turned into us in a timely manner.
If you consider it a nuisance to write out a check each month for your fuel tax service, why not consider quarterly billing or automatic credit card payments? On quarterly billing, you would be billed at the beginning of each quarter (rather than the beginning of each month). On automatic credit card payments, we would charge your card on the 10th of each month for that month’s service fee. Because you are a fuel tax service customer, you will still get a statement and newsletter each month even if you have no balance due. If you would like to change to quarterly billing or automatic credit card payments, please contact Mary Jo in our billing department and she will set you up on either option.ADDITIONAL FUEL TAX SERVICE FEE
Reminder, an additional charge will be imposed upon customers turning in trip sheets late. For example, this last quarter, we had a high percentage of people turning in January, February, and March trip sheets into our office for processing the last two weeks of April. Although we only guarantee anything turned in by the 10th will be completed on time, our fuel tax preparers take the extra effort to process as many as they possibly can by the due date.
Turning in trip sheets late severely increases the processing time as the workload is tripled at the last minute. We ask that trip sheets be turned into our office no later than the 10th of each month for the previous month. (January trip sheets should be in our office by February 10th, February trip sheets should be in our office by March 10th, etc.). Trip sheets turned in late will incur an additional processing fee.TCS will be closed Monday July 4th in observance of Independence Day
TCS OFFICE HOURS
-
Monday - Thursday: 8:00 to 5:00
- Friday - 8:00 to noon
