JULY 2011 NEWSLETTER
IRP OCTOBER 2011 - SEPTEMBER 2012 RENEWALS
Fleet
IRP renewals will need to be processed with ADOT for those that expire
on September 30, 2011. If your apportioned plates expire in September,
there should be a yellow renewal information sheet included with this
newsletter. If TCS has failed to provide a renewal request, please
contact Myriam or Elaine in our office so they can mail or fax one to
you. You can also download one from the
forms page of our web site.
It is very important that your renewal request be processed and
submitted to ADOT no later than the end of this month. ADOT WILL NOT
EXTEND ANY GRACE PERIOD. All apportioned plates that expire on
September 30, 2011 WILL expire on that day.
Please submit proof of insurance to TCS with a current certificate of insurance for your vehicle(s) registration. MVD requires TCS to retain the certificate for file purposes. Also, proof of payment of the Heavy Vehicle Use Tax (HVUT or 2290 tax) is required in order for TCS to issue any registration credentials on vehicles over 54,999 GVW.
If you have any questions on your renewal, please contact Myriam or Elaine in our office.NOTE: If you submit your renewal sheet to TCS for processing and then choose not to renew, TCS’s service fees will be assessed for processing the renewal and reversing ADOT’s invoice.
REMINDER: IRP’s processing time is a minimum of 3 days. As we get closer to the expiration date, processing time increases significantly.
SPECIAL NOTE ON REGISTRATIONS: Additional fees may be due to obtain ADOT’s authorization to release credentials.
2290 TAX (HVUT)
The Federal Highway Use Tax (Form 2290) is due and must be filed and paid no later than August 31, 2011.
The IRS mails a tax form to be used when filing your 2290. If you do not receive a form, do NOT consider yourself exempt from reporting. Every power unit that exceeds a GVW (registered) of 54999# must be reported. The IRS accepts payment through the mail, by hand delivery, or electronically. Once the IRS finalizes their current 2290 form for 2011/2012, there will be a link to the Federal Form 2290 on the forms page of our website. Remember, a copy of the 2011/2012 stamped 2290 paid receipt with the VIN # will be required when processing your renewal registration.
If you are already set up for TCS to process this for you, you should have either already received your invoice or it is included in our July statement mailing. If you are not already set up for TCS to process for you and would like to be, or did not receive your invoice, please contact Myriam or Elaine in our office.2nd QUARTER FUEL TAXES
2nd quarter fuel taxes are due this month. Please try to get your trip sheets into our office by July 5th to insure the timely filing of your taxes. Remember, trip sheets are processed as they are received. If you have not operated for any period of time, please be sure to note it on your trip sheets or call Nancy, Mary Jo, Elina, or Heather, and have them file zeros or “no operations” for you.
IMPORTANT: If you stopped running in the middle of the month, or anytime at all during the month, you must write a note on your trip sheet that there will be no more trips for that month. Do not assume your fuel tax preparer will know! EXAMPLE: If your last trip ends on the 20th, your tax preparer will hold your trip sheets waiting for the last week, thus making your taxes late and penalties due! Also, please forward any tax forms to us that you received at your residence well before the tax deadline of July 31st. The ADOT penalty alone for a late IFTA report is a $50.00 late fee plus 1% of the tax due.ADDITIONAL FUEL TAX SERVICE FEE
An additional charge will be imposed upon customers turning in trip sheets late. The last quarter, we still had a high percentage of people turning in January, February, and March trip sheets into our office for processing in April. Although we only guarantee anything turned in by the 10th will be completed on time, our fuel tax preparers take the extra effort to process as many as they possibly can by the due date.
Turning in trip sheets late severely increases the processing time as the workload is tripled at the last minute. We ask that trip sheets be turned into our office no later than the 10th of each month for the previous month. (January trip sheets should be in our office by February 10th, February trip sheets should be in our office by March 10th, etc.). Trip sheets turned in late will incur an additional processing fee.ADOT Reminder
Every Arizona licensed IFTA carrier must prepare and submit a quarterly Arizona IFTA Tax Report. The quarterly reports must reflect miles and gallons for all IFTA jurisdictions traveled. It is the taxpayer’s responsibility to comply with the IFTA Agreements and make sure all reports are filed.
NOTE: ADOT has a policy concerning quarterly IFTA tax reports: Any reports not filed or paid late during the year could result in ADOT requiring you to post a bond in order for you to receive additional IFTA stickers, your next IFTA license, or even to register another truck.
If you have a bond with ADOT and you are late paying your IFTA taxes, you will have to attend a hearing to justify why you should be able to keep your IFTA. If you do not attend the hearing, ADOT will revoke your IFTA license for 6 months.
ARIZONA IFTA BONDS
If you have paid for an Arizona IFTA bond for 3 consecutive years, and you have filed your quarterly IFTA reports on time, you may not need to renew the bond. You will need to write a letter to ADOT requesting to be released from the bond requirement. If you are not sure how long you have been renewing, give us a call and we can check with ADOT for you. Neither ADOT nor the bonding company will notify you that you have paid for 3 years and may not need to renew your bond.
TCS will be closed Monday July 4th in observance of Independence Day
TCS OFFICE HOURS
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Monday - Thursday: 8:00 to 5:00
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Friday - 8:00 to noon
