JANUARY 2012 NEWSLETTER

  

HAPPY NEW YEAR

The entire staff at TCS extends their Best Wishes for a safe and Happy New Year.  We especially hope that 2012 will be a busy and prosperous year for you.
 

 
2012 AZ IFTA LICENSE
 

Your 2012 Arizona IFTA license must be processed as soon as possible.  If TCS has not invoiced you and/or you have not paid TCS to do this for you, please contact Nancy or Mary Jo in our office to have this taken care of as soon as possible.    THERE IS NO IFTA GRACE PERIOD.

R E M I N D E R

IFTA stickers are numbered and assigned to your company per the number of trucks that you have apportioned in Arizona.

If you have received your IFTA license directly from ADOT or another state, please send us a copy of your license for our records.  If we sent you your IFTA license, we already have a copy in our files.

If you have already received your new 2012 IFTA stickers, they can be put on your truck.  An IFTA sticker must be placed on each side of your truck.  If you did NOT receive two stickers for each truck, contact Nancy or Mary Jo in our office.

 
IRP APRIL 2012 - MARCH 2013 RENEWALS

Fleet IRP renewals will need to be processed with ADOT for those that expire on March 31, 2012.  If your apportioned plates expire in March, there should be an orange renewal sheet included with this newsletter.  If your plates expire in March and TCS has failed to provide a renewal sheet, please give our office a call so we can mail or fax one to you.  You can also print a renewal sheet from the forms page of our website.  It is very important that your renewal request be processed and submitted to ADOT as soon as possible.  ADOT WILL NOT EXTEND ANY GRACE PERIOD.  All apportioned plates that expire on March 31, 2012 WILL expire on that day.

Please submit your orange renewal sheet early to process for a billing amount.  If any changes need to be made to the fleet or specific vehicle, this can be dealt with before payment is made and/or plates have expired.  Payments made in the final week of expiration have limited processing times and may result in your plates not being renewed before they expire.

INSURANCE:  Please submit a current certificate of insurance for your vehicle(s) registration to TCS.  MVD requires TCS to retain the certificate for file purposes.

REMINDERS:  IRP’s processing time is a minimum of three days.  As we get closer to the expiration date, processing time increases significantly.

If you do not want TCS to do your IRP renewal, give us a call and we will send ADOT’s IRP renewal printout to you.

2290 TAX (HVUT)
 

Reminder:  If you have bought a new truck over 55,000 GVW, you must file and pay your 2290 tax by the end of the month following the date of the purchase.  EXAMPLE:  You purchased a new truck over 55,000 GVW on December 15th.  The 2290 tax is due before January 31st.  THIS IS REQUIRED TO RENEW YOUR REGISTRATION FOR 2012/2013!

Special Note:  If you are having problems filing your 2290 return in a timely matter, it is better to file the return directly to the IRS without payment, than to not file it at all. Penalties and interest accrue on late returns regardless if the return was remitted with payment or not; although, if filed without payment, penalties and interest will be significantly less than if not filed at all. Payment options are available to be set up directly with the IRS if you are not able to pay the 2290 when due. IRS locations for 2290 are 4041 N. Central Ave. Phoenix, AZ 85012 or 7350 W. Camino San Xavier Glendale, AZ 85308. You may also contact the IRS at 1-800-829-4933.
   
NEW YORK PERMITS
  New York has notified us that New York Permits will not be renewing until October 2012.  If you have requested New York permits on your renewal and we have not yet invoiced you, we will invoice you at a later date.  If you have already been invoiced and paid for your New York Permits, there was a separate notification mailed with the newsletter for you to complete and return to us to let us know your preference of how this payment is to be handled.
   
FUEL TAX PROCESSING FEE INCREASE
  In an effort to continue giving our customers the best and most comprehensive service, we have found it necessary to modestly increase our monthly fuel tax-processing fee to $39 per truck per month beginning April 1st.  This amounts to less than a 9% increase, our first since July of 2006.  The employees of TCS want to thank you for your loyal business and hope we can continue to serve you for years to come.  Your future success is very important to us.
   
FUEL TAX SVC CUSTOMERS

REMINDER:  According to IFTA rules and regulations, your IFTA license may be revoked for not using odometer readings per state.  Some of you that are not currently using odometer readings should consider using them as soon as possible.

4th Quarter Fuel Taxes:  Fourth quarter fuel taxes are due this month.  Please try to get your trip sheets into our office by January 5 to insure the timely filing of your taxes.  Remember, trip sheets are processed as they are received.  If you have not operated for any period of time, please be sure to note it on your trip sheets or call Nancy, Mary Jo, or Elina and have them file zero or “no operations” for you.

IMPORTANT:  If you stopped running in the middle of the month, or anytime at all during the month, you must write a note on your trip sheet that there will be no more trips for that month.  Do not assume your fuel tax preparer will know!  EXAMPLE:  If your last trip ends on the 20th, your tax preparer will hold your trip sheets waiting for the last week, thus making your taxes late and penalties due!  Also, please forward any tax forms to us that you received at your residence well before the tax deadline of January 31. 

TRIP SHEETS vs. THE U.S. MAIL
Nearly every quarter, we have to call fuel tax customers to ask if they have sent their trip sheets to us and often we will get an answer like this, “We sent them three weeks ago.  Didn’t you get them?”  The reality is that regular mail can get lost, particularly if there is no return address.  These valuable documents (trip sheets) often cannot be duplicated, which is why we suggest that you either make complete copies of your trip sheets and fuel receipts before you mail them or send them certified mail.  In either case, make sure your return address is on the envelope.
   
2012 UCR AND MILEAGE PERMIT RENEWALS
  You were required to have renewed your UCR and mileage permits by 12/31/11.  Fines can now be issued if you are not in compliance.
NEW MEXICO PERMITS
 

Your New Mexico WDT Permit was due to be renewed before 12/31/11.  Each truck that operates in New Mexico under this permit is required to be registered with the truck's Unit #, Plate #, VIN #, make, model, gross weight (exceeding 26,000 lbs.), and whether it is leased or owned.
   

TRANCEIVERS AND COMDATA

 

For those of you who need to go into a state that you currently do not have on your registration and TCS is closed, you can call 1-800-749-6058 or 1-800-669-5014 or go to www.iconnectdata.com  They can set you up with a permit until you are able to add the state to your registration and are also quite handy for those quick one time trips.
 

 

TCS PAYMENT OPTIONS

Due to changes in banking practices, our availability to funds deposited is limited.  As we cannot issue payment checks to ADOT or any other agency until the funds are available to us by our bank, there will sometimes be a waiting period for your credentials, depending on your chosen method of payment to TCS.  See our website for a guide to any waiting period you may incur between your payment to TCS and the processing of your credentials.  This schedule is subject to change as banking practices are adjusted.
   
TCS OFFICE HOURS

  • Monday  - Thursday:  8:00 to 5:00

  • Friday -  8:00 to noon

 

Return to the TCS Newsletter Directory

Return to the TCS Home Page