FEBRUARY 2011 NEWSLETTER
It’s that time again. Arkansas and Kansas will be sending you tax forms to be filled out for the calendar year of 2010. The forms must be completed and returned even if there were no miles in the state. If you would like TCS to complete these forms for you, you must either mail them in to us or bring them in. There will be a service fee to complete these forms for you. DO NOT IGNORE THESE FORMS JUST BECAUSE YOU HAD NO MILES IN THE STATE(S). These states will charge you a penalty for not submitting these completed forms.
2011 AZ IFTA LICENSE REMINDER
IFTA stickers are numbered and assigned to your company per the number of trucks that you have apportioned in Arizona.
If you have received your IFTA license directly from ADOT or another state, please send us a copy of your license for our records. If we sent you your IFTA license, we already have a copy in our files.
An IFTA sticker must be placed on each side of your truck. If you did NOT receive two stickers for each truck, contact Nancy or Mary Jo in our office.
IRP APRIL 2011 - MARCH 2012 RENEWALS
It
is now past the January 15th deadline to turn in your orange
renewal forms for March 2012 IRP renewals. If you have not yet completed
and returned this to us, a new one should be enclosed with this newsletter.
If your registration expires in March and you have not received an orange
renewal sheet, please contact Myriam or Elaine in our office and they will
fax, e-mail, or mail one to you. You may also print one off our website.
If your registration expires on 3/31 and your company has not processed a
renewal request to TCS, or directly to ADOT, then chances of receiving your
2012 registration tags by the expiration date diminish each day. Please do
not assume that TCS has automatically processed your renewal. TCS can
process renewals only for companies that have replied. ADOT processes
renewals as they are submitted in date order. Walk in renewals will
not be processed by ADOT while you wait. There is no grace
period on your registration cards or tags. If they expire on March 31,
2011, your 2012 credentials must be in your possession by April 1, 2011.
Renewals that are paid earlier than March will be processed and mailed the first week of March. This early process will still require customers to carry their 2011 credentials until 3/31/11.
INSURANCE: Please submit a current certificate of insurance for your vehicle(s) registration to TCS. MVD requires TCS to retain the certificate for file purposes.
REMINDER: IIRP’s processing time is a minimum of three days. As we get closer to the expiration date, processing time increases significantly.
If you do not want TCS to do your IRP renewal, give us a call and we will send ADOT’s IRP renewal printout to you.
PAYMENT REMINDER: Due to changes in banking practices, our availability to funds deposited is limited. As we cannot issue payment checks to ADOT or any other agency until the funds are available to us by our bank, there will sometimes be a waiting period for your credentials, depending on your chosen method of payment to TCS. See our website for a guide to any waiting period you may incur between your payment to TCS and the processing of your credentials. This schedule is subject to change as banking practices are adjusted.
ADDITIONAL FUEL TAX SERVICE FEE
Reminder, an additional charge will be imposed upon customers turning in trip sheets late. For example, this last quarter, we had a high percentage of people turning in October, November, and December trip sheets into our office for processing the last two weeks of January. Although we only guarantee anything turned in by the 10th will be completed on time, our fuel tax preparers take the extra effort to process as many as they possibly can by the due date.
Turning in trip sheets late severely increases the processing time as the workload is tripled at the last minute. We ask that trip sheets be turned into our office no later than the 10th of each month for the previous month. (January trip sheets should be in our office by February 10th, February trip sheets should be in our office by March 10th, etc.). Trip sheets turned in late will incur an additional processing fee.
2290 TAX (HVUT)
Reminder: If you have bought a new truck over 54,999 GVW, you must file and pay your 2290 tax by the end of the month following the date of the purchase. EXAMPLE: You purchased a new truck over 54,999 GVW on January 15. The 2290 tax is due before February 28. If you would like TCS to process your 2290 form, please contact Myriam or Elaine in our office.
Special Note: If you are having problems filing your 2290 return in a timely matter, it is better to file the return directly to the IRS without payment, than to not file it at all. Penalties and interest accrue on late returns regardless if the return was remitted with payment or not; although, if filed without payment, penalties and interest will be significantly less than if not filed at all. Payment options are available to be set up directly with the IRS if you are not able to pay the 2290 when due. IRS locations for 2290 are 4041 N. Central Ave. Phoenix, AZ 85012 or 7350 W. Camino San Xavier Glendale, AZ 85308. You may also contact the IRS at 1-800-829-4933.
Please note that registration cannot be issued without a paid 2290 receipt and the IRS will not issue a receipt until the tax has been paid in full.
FUEL TAXES
Just a few reminders about trip sheets: It is better to add IN a few extra miles for each trip and pay for them now than to have an auditor add them in at an audit and have to pay penalties and interest on them later.
Days not running or days off should be noted on trip sheets. If there is no operation for a month, be sure to call in or send in a blank trip sheet stating no miles for that month.
Each trip needs a starting point, loading point and a destination. Each starting point MUST match the destination of the last trip. You cannot have the destination as El Paso, Texas and then have the next trip starting in Dallas, Texas. All major routes used must be listed and miles must be split up by state.
Fuel receipts must have your company name, date, gallon amount, price per gallon, amount paid, address of fuel station, and if state tax was paid. Reefer fuel must be indicated. Original copies of fuel receipts must be turned in with your trip sheets.
NEW MEXICO PERMITS
Your New Mexico WDT Permit was due to be renewed before 12/31/10. Each truck that operates in New Mexico under this permit is required to be registered with the truck's Unit #, Plate #, VIN #, make, model, gross weight (exceeding 26,000 lbs.), and whether it is leased or owned.
PRESIDENTS DAY HOLIDAY
TCS will be closed on Presidents’ Day, Monday, February 21st.
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Monday - Thursday: 8:00 to 5:00
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Friday - 8:00 to noon
