DECEMBER 2011 NEWSLETTER
The holiday season is upon us once again. HAPPY HOLIDAYS to everyone from the staff at TCS. We all wish you a Merry Christmas and a Prosperous New Year.
We MUST have your IFTA renewal payment, signed ADOT Power of Attorney, and signed Record Keeping Agreement in our office as soon as possible if you have not already done so. The ADOT deadline was November 1st and there is no grace period after December 31, 2011.
If TCS has not invoiced you and/or you have not paid TCS to do this for you, please contact Nancy or Mary Jo in our office to have this taken care of as soon as possible. If you do not receive your IFTA decals by 12/20/11, please contact Nancy or Mary Jo in our office.
All
December IRP license/tag fees are due at ADOT by Friday December 30, 2011.
We would like all payments in our office by Friday December 9th
to give us time to process the necessary paperwork and get your credentials
issued on time. Payments to ADOT after December 30th are subject
to an $8.00 penalty per unit.
Remember to turn in license plates by January 6, 2012 for any units sold, deleted or those that will not be renewed next year.
There is no grace period on your registration cards or tags. If they expire on December 31, 2011, your 2011 credentials must be in your possession by January 1, 2012.
INSURANCE: Please submit proof of insurance to TCS with a current certificate of insurance for your vehicle(s) registration. MVD requires TCS to retain the certificate for file purposes.
REMINDER: IRP’s processing time is a minimum of 3 days and that time significantly increases as we get closer to the expiration date.
NOTE: If you submit your renewal sheet to TCS for processing and then choose not to renew, TCS’s service fees will be assessed for processing the renewal and reversing ADOT’s invoice.
If you do not want TCS to do your IRP renewal, give us a call and we will send ADOT’s IRP renewal printout to you.
Reminder: If you have bought a new truck over 55,000 GVW, you must file and pay your 2290 tax by the end of the month following the date of the purchase. EXAMPLE: You purchased a new truck over 55,000 GVW on November 15th. The 2290 tax is due before December 31st. THIS IS REQUIRED TO RENEW YOUR REGISTRATION FOR 2012!
Special Note: If you are having problems filing your 2290 return in a timely matter, it is better to file the return directly to the IRS without payment, than to not file it at all. Penalties and interest accrue on late returns regardless if the return was remitted with payment or not; although, if filed without payment, penalties and interest will be significantly less than if not filed at all. Payment options are available to be set up directly with the IRS if you are not able to pay the 2290 when due. IRS locations for 2290 are 4041 N. Central Ave. Phoenix, AZ 85012 or 7350 W. Camino San Xavier Glendale, AZ 85308. You may also contact the IRS at 1-800-829-4933.
REMINDER: According to IFTA rules and regulations, your IFTA license may be revoked for not using odometer readings per state. Some of you that are not currently using odometer readings should consider using them as soon as possible.
FUEL TAX SERVICE BILLING: If you consider it a nuisance to write out a check each month for your fuel tax service, why not consider quarterly billing? You would then be billed at the beginning of each quarter (rather than the beginning of each month). Because you are a fuel tax service customer, you will still receive a monthly newsletter even if you have no balance due. If you would like to change to quarterly billing, please call Mary Jo in our billing department.
Nearly every quarter, we have to call fuel tax customers to ask if they have sent their trip sheets to us and often we will get an answer like this, “We sent them three weeks ago. Didn’t you get them?” The reality is that regular mail can get lost, particularly if there is no return address. These valuable documents (trip sheets) often cannot be duplicated, which is why we suggest that you either make complete copies of your trip sheets and fuel receipts before you mail them or send them certified mail. In either case, make sure your return address is on the envelope.
You are required to have renewed your UCR and mileage permits by 12/31/11. Fines will be issued starting 1/1/12 if you are not in compliance.
It you do not plan to operate in New Mexico, Kentucky, New York, or Oregon, and you have a current permit for that state, then you should close that permit before 1/1/2012. If you do not close by 1/1/12, they will continue to require you to file your Fuel Tax Reports with that state. Motor carriers may be suspended for not filing reports until all Weight Receipts are cancelled..
Your New Mexico WDT Permit is due to be renewed before 12/31/11. Each truck that operates in New Mexico under this permit is required to be registered with the truck's Unit #, Plate #, VIN #, make, model, gross weight (exceeding 26,000 lbs.), and whether it is leased or owned.
TRANCEIVERS AND COMDATA
For those of you who need to go into a state that you currently do not have on your registration and TCS is closed, you can call 1-800-749-6058 or 1-800-669-5014 or go to www.iconnectdata.com. They can set you up with a permit until you are able to add the state to your registration. They are also quite handy for those quick one time trips.
TCS PAYMENT OPTIONS
Due
to changes in banking practices, our availability to funds deposited is
limited. As we cannot issue payment checks to ADOT or any other agency
until the funds are available to us by our bank, there will sometimes be a
waiting period for your credentials, depending on your chosen method of
payment to TCS. See our website for a guide to any waiting period you may
incur between your payment to TCS and the processing of your credentials.
This schedule is subject to change as banking practices are adjusted.
HOLIDAY
SCHEDULE
TCS will be closed at noon on Friday December 23rd and all day Monday December 25th for the Christmas holiday and again at noon on Friday December 30th and all day Monday January 2nd for the New Year Holiday.
Have a Safe And Happy Holiday
-
Monday - Thursday: 8:00 to 5:00
- Friday - 8:00 to noon
